Who this audit is for
This review is designed for procurement teams, membership bodies and regulated organisations that need a clear record before approving a new supplier. It also suits a supplier facing a high-value onboarding process where the application pack is substantial and a neutral pre-submission reading is appropriate.
The result is not a guarantee of appointment. It is a documented compliance finding based on the criteria supplied to us.
What we examine
We establish a requirements register from your application form, onboarding policy and mandatory schedules. The review then traces company registration details, tax-status evidence, beneficial ownership information, banking confirmation, conflict declarations, insurance records, licences, references and signatures where those items are required.
Each line receives one of four findings: present and consistent; present but clarification advised; missing; or outside the agreed review scope. Name variations, expiry dates, blank fields and conflicting declarations are recorded rather than silently corrected.
What you receive
- A completed requirements and evidence matrix
- An exceptions register with document references
- Focused clarification questions for the supplier
- A concise audit memorandum for the authorised decision-maker
- One 45-minute close-out call
We do not conduct forensic investigations, credit scoring, legal due diligence, site inspections or sanctions screening unless separately agreed with a qualified provider. We never make the final appointment decision.
How the engagement runs
1. Scope and secure transfer
You send a blank application pack and the rules governing the decision. After the scope and fee are accepted, we agree a suitable secure transfer method for the live records. Sensitive records should never be sent through the general enquiry form.
2. Evidence reading
One lead reviewer reads the complete file so context is not lost between isolated checklist items. A second reader checks material exceptions and the consistency of the final memorandum.
3. Clarification window
Where your rules permit clarification, we draft narrow questions that do not coach an applicant into changing a substantive answer. You remain responsible for all contact with the supplier.
4. Final record
The matrix and memorandum are issued in PDF, with an editable exceptions register where requested. Standard work takes three to five business days after receipt of a complete file.
Preparing the file
Please provide the governing criteria, the supplier’s submission as received, the decision deadline, and any clarification already exchanged. Remove documents that are irrelevant to the stated criteria. Tell us immediately if the process is contested or subject to an active investigation, as a different mandate may be needed.
Fee and next step
A standard single-file audit starts at R6,800 excluding VAT. Volume, fragmented records, specialist licences and accelerated deadlines affect the quotation. Describe your application and deadline without uploading confidential evidence; we will confirm fit, scope and a secure handover route.